SunPAC Booking Form "*" indicates required fields Step 1 of 5 - Event Details 20% Event DetailsEvent Name*Event Date Start* DD slash MM slash YYYY Event Date End* DD slash MM slash YYYY (if multiple days)Venue Area*Please Select:TheatreSkyview FoyerMeeting RoomSunPAC GreenBump IN Time* Hours : Minutes Event Start Time* Hours : Minutes Event Finish Time* Hours : Minutes Bump OUT Time* Hours : Minutes Contact DetailsYour Name* First Last Organization*ABN*Please Select* Not for Profit Commercial Street Address*Suburb / Town*State*Postcode*Your Phone*Your Email Address* Email Address Confirm Email Address *Is this a Ticketed Event?* Yes No *All stage performances need to be ticketed for WHS Event TypePlease select the type of eventEvent Type* Performance ONLY Rehearsal ONLY Rehearsal & Performance Dinner & Performance Dinner ONLY Luncheon ONLY Business Forum / Lecture Workshop Conference Wedding Reception Other Hire Type* Commercial Hire Community Hire Commercial Performance Package Community Performance Package Event Description*For example: Concert with 5 performers; or Wedding function with DJ and dancingFood & Beverages for Functions and EventsDoes your event require seated dining or prepared food served in Theatre?* Yes No Do you require SunPAC to provide catered food?* Yes No Note: menus and costs will be provided on request (SunPAC catering is through SCSC restaurant) External catering to be arranged by Hirer?* Yes No Note: External food must be served by external caterer. A current BCC Food License and Public Liability Insurance Certificate must be provided for any external caterer providing prepared food at SunPAC. Food must be prepared externally in a licensed kitchen. SunPAC does not have commercial kitchen facilities. If external catering is required, Hirer agrees to provide: • BCC Caterer's Food Business Licence, Food Safety Program with accreditation certificate, and Public Liability Insurance for $20 million. OR • A Queensland Mobile Food Business License and Public Liability Insurance Certificate.* Yes No Venue Set-up / Additional Requirements (all prices are GST inclusive)Trestle Tables - per table Quantity Price: $ 15.00 Quantity Includes white tableclothLinen Package - per table of 10 people Quantity Price: $ 25.00 Quantity Table dressing (per table), linen napkin (per person)Equipment Package - per person Quantity Price: $ 5.00 Quantity Cutlery, plates, water jugs, glasses, salt and pepper clean and pack up (external catering)Stage Hire + Supervisor Quantity Price: $ 660.00 Quantity SunPAC stage is not included in the Functions Packages Piano Hire Quantity Price: $ 150.00 Quantity Kawai Baby Grand pianoPiano Tuning Quantity Price: $ 275.00 Quantity Professional tuner to tune the piano prior to your performanceHazer machine including 2lt of fluid Quantity Price: $ 125.00 Quantity Look Solutions Unique Hazer See below venue Isolation requirements Venue isolation staff (required for hazer machine)Not RequiredMon - Sat: $66.00 per hourSun: $104.50 per hourBy law when a venue's alarms are isolated a staff member must remain in the fire panel to monitor any silent alarms, you are required to hire a SunPAC staff member 15 minutes prior to venue isolation and until the venue is clear of haze, for more information speak to the bookings teamJade Room (SBRU) Quantity Price: $ 350.00 Quantity Additional room located next to the foyer (owned by the Sunnybank Sports Club) subject to availabilityTechnical Consumable Fee Quantity Price: $ 50.00 Quantity All performance will incur an additional consumable fee, this covers the use of gaff tape, batteries, cable ties, tools that may be required to set up your event.SunPAC Public Liability Insurance Quantity Price: $ 150.00 Quantity Protection for personal injury or property damage to a third party – Required if using stage and you do not have your own.Alternative Venue Set-Up Quantity Price: $ 360.00 Quantity Cabaret or alternate seating/set up. All venue hirers are theatre seating unless otherwise specified.Seat Covers w/Choice of Sash Quantity Price: $ 5.50 Quantity White seat covers with choice of colored sash – (per seat).Bar Required Quantity Price: $ 200.00 Quantity Operated by Sunnybank Community & Sports Club – 3 weeks-notice to staff bar and $200 minimum spend (externally purchased alcohol is not permitted).Security Guard*Not RequiredMon - Sat: $85.00 per hour, per guardSun: $104.50 per hour, per guard*Security may be required as determined by Management subject to the nature of the event and if bar is to be opened.*Additional Security*You must detail and advise any circumstances which may require additional security measures such as attendance of Government Ministers, Foreign Dignitaries, VIPs etc. Preliminary Technical Information - ExpectationsAll electrical equipment requiring power must be Tested and Tagged within past 12 months* I Acknowledge Will you have a Masters of Ceremonies (MC)?* Yes No Will your event require a lectern with a microphone for speeches or a keynote speaker?* Yes No Will your event have 1 or more PowerPoint presentations?* Yes No Will your event include video files/ or audio files?* Yes No Will your keynote speaker/s require internet connection?* Yes No Will your guests require internet connectivity?* Yes No Will your event include a performance of any kind?* Yes No Running Sheet* Yes No The Running Sheet that details the timeline of individual sections of your event (speeches, music, videos etc) is very important and a draft version is needed early so we can help make your event run smoothly and look professional. Have you written a Running Sheet before?* Yes No We’re happy to help you with this, just let us knowTechnical Requirements Deadline* Yes No The final versions of your running sheet and your media (PowerPoint, video files, audio files, band stage plan/s etc) need to be emailed to technical@sunpac.net.au no later than 2 weeks before your event (or your first rehearsal). Please circle YES to acknowledge you are aware of this deadline.Do you plan to record this event/performance by Audio or Audio-Visual Recording?* Yes No Transmission Allowance* I Acknowledge Putting Audio or Video recordings on radio, Internet, social media etc will require payment of a Transmission Allowance of $164.14 to technical staff at the Hirer's expense. Additional Technical Equipment* I Acknowledge SunPAC provides a large amount of technical equipment within the Hire fee. A list can be provided on request from technical @sunpac.net.au If required, additional equipment can be hired by SunPAC for additional cost. Marketing Your EventWill ticket sales be open to the general public for your event?* Yes No Would you like to discuss the opportunity to do an exclusive ticket pre-sale for SunPAC subscribers before the tickets go on sale to the general public?* Yes No Will you produce your own print or digital marketing materials, e.g. posters and flyers, to promote your event?* Yes No Would you like your event considered for inclusion in SunPAC's poster locations in the Box Office or Skyview Foyer?* Yes No Would you like your event considered for inclusion in SunPAC's public marketing programs, e.g. newsletters, flyers, media releases, social media posts?* Yes No Do you have high quality, high resolution images available to feature on the SunPAC website and other marketing materials?* Yes No Do you have high quality video footage available in MP4 or MOV format to potentially feature in SunPAC marketing materials?* Yes No How did you hear about SunPAC?*Not for profit certificate* Yes No *To provide to the venue upon booking.Public liability insurance for $20 million.* Yes No *To provide to the venue upon booking.EmailThis field is for validation purposes and should be left unchanged. 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